Document Imaging Blog

Sage Accpac business solution provider, HBM Integrated Technology Inc, today announces a strategic partnership with U.S electronic document management company, V1 Document Management. This partnership provides HBM Integrated Technology’s customers within the Atlantic Provinces with more efficient, paperless ways to store, manage and process their business documents.

Nova Scotia-based HBM Integrated Technology will now be re-selling V1 Document Management’s electronic document imaging, document authorization and invoice data capture solutions integrated into Sage Accpac enterprise resource planning (ERP) and Sage Accpac customer relationship management (CRM) systems.

Garry Beattie, President of HBM Integrated Technology, says, “We had been providing our customers with document management solutions from two different providers, but they were delivering very basic functionality and did not integrate particularly well with Sage Accpac. V1 Document Management’s solutions are in a different league altogether, providing tightly integrated and functionality-rich solutions that deliver a swift return-on-investment.”

With V1 Document Management’s solutions integrated into Sage Accpac, HBM Integrated Technology’s customers can electronically store, retrieve and authorize all their documents including purchase orders, invoices and customer correspondence. Customers can also reduce the manual data entry of invoice information by up to 90 per cent with V1 Document Management’s optical character recognition (OCR) technology integrated into Sage Accpac ERP. This technology automatically captures and verifies information from scanned invoices before being uploaded to the ERP system.

Beattie continues, “Using V1 Document Management’s paperless solutions our customers can cut stationery, printing and postage costs as well as reduce time-consuming administration and streamline their business processes. They can also enjoy secure document storage, ensuring the safe retrieval of business critical documents in the event of a fire or flood.”

Lynne Munns, Vice President of V1 Document Management, says, “Our partnership with HBM Integrated Technology is exciting news for businesses in the Atlantic Provinces. They now have access to leading document management and imaging functionality directly from their Sage Accpac systems, delivering considerable organization-wide benefits.”

Florida-based V1 Document Management today announces its partnership with MW Consulting Inc, a Barbados-based Sage Accpac enterprise resource planning (ERP) software specialist. This strategic partnership launches electronic document management and imaging software (or ‘paperless office’ technology) into the Caribbean Sage Accpac market, enabling MW Consulting’s customers to electronically create, deliver, store, retrieve, authorize and process documents directly from their Accpac systems.

Using V1 Document Management’s ‘paperless office’ solutions tightly integrated into Sage Accpac, MW Consulting’s customers can now dramatically cut their paper consumption. Instead of printing, photocopying and manually filing documents (invoices, statements, purchase orders etc.), Sage Accpac users can, for the first time, manage and process all their key documents electronically, streamlining their financial processes whilst cutting costs, freeing-up administration time and supporting their environmental policies.

Martin Williams, CEO and President from MW Consulting, says, “We’re very excited about this new partnership, which enables our Sage Accpac customers to significantly reduce their reliance on paper. As managing and processing documents electronically is far more secure, cost-effective and efficient than pushing around paper documents, our customers can look forward to considerable operational benefits as well as tangible cost savings.”

Williams adds, “We have been blown away by the capabilities of V1 Document Management’s software solutions, especially the data capture system which can cut manual data entry of invoice information by up to 90 per cent. These solutions linked into our customers’ Accpac systems will revolutionize their organizational processes.”

V1 Document Management’s data capture system uses optical character recognition (OCR) technology to automatically capture information from scanned invoices. This information is verified and any discrepancies highlighted for the attention of the user before being uploaded to Sage Accpac. As well as reducing manual data entry, data accuracy is significantly improved.

Lynne Munns, Vice President of V1 Document Management, adds, “MW Consulting has a strong foothold in the Caribbean Sage Accpac marketplace as well as extensive experience of providing and supporting financial and business applications. This, combined with our proven, functionality-rich solutions and years of experience integrating into Sage, delivers a powerful partnership.”

Document management and imaging company, V1 Document Management, announces the American launch of its electronic document management (EDM) green meter. This green meter, thought to be the first document management solution of its kind, calculates carbon and paper savings as a result of using V1 Document Management’s EDM software. Sister company, Version One launched the green meter to the UK market late 2009 with the roll-out of this solution to America signifying the growing USA demand for green IT solutions.

V1 Document Management’s document management solutions enable the electronic creation, delivery, circulation, storage and management of documents, eliminating the need to print-out, photocopy, post and manually file paper documents (invoices, statements, personnel records etc.). The environmental benefits of V1 Document Management’s solutions are considerable including reductions in both paper waste and carbon emissions.

The launch of the document management green meter, which forms part of the company’s Clean and Green environmental initiative, enables the positive environmental benefits of using V1 Document Management’s software to be more accurately tracked. In particular, the green meter calculates and reports on CO2 and paper savings relating to the following actions:

• Distribution of a document by electronic mail
• Distribution of a document by automated fax
• Automated storage of an outgoing document
• Electronic document authorization

Lynne Munns, Vice President of V1 Document Management, says, “American organisations are under ever-increasing pressure to monitor and help to reduce their negative environmental impact, especially their carbon emissions. Our green meter is key to making a difference, giving users of our document management systems a better understanding of the environmental consequences of their actions.”

Munns adds, “With a clear insight into the paper and carbon savings as a result of using our software, we hope that users will be encouraged to act in an even more environmentally responsible manner as they go about their day-to-day business activities.”

Document management and imaging software provider, V1 Document Management today announces that a partnership agreement with Front Line Systems is enabling even more Sage Accpac enterprise resource planning (ERP) users to access its solutions.

Front Line Systems, a leading North American provider of Sage Accpac ERP and Sage customer relationship management (CRM) systems with offices in Minneapolis, Fond Du Lac and Louisville, is now re-selling V1 Document Management’s solutions tightly integrated into Sage Accpac, providing users with advanced paperless office functionality.

Using V1 Document Management’s solutions, documents can be electronically created, stored, retrieved, circulated, authorized and processed, eliminating the costly and time-consuming postage, filing and processing of paper documents (invoices, statements, purchase orders etc.).

By moving to the paperless management and processing of documents, Front Line Systems’ Sage Accpac customers significantly cut costs, reduce laborious administration, free-up filing cabinet space and support their environmental agendas. With V1 Document Management’s data capture solution, users can also reduce the manual data entry of invoice information by up to 80%.

Steven Erickson, President and CEO from Front Line Systems, comments, “V1 Document Management was our first choice document management and imaging partner due to the company’s proven experience of integrating into Sage and its excellent reputation in the Sage market. V1 Document Management’s product set also has the breadth of functionality required to fulfil our customers’ needs.”

Lynne Munns, Vice President of V1 Document Management, says, “As one of the top ten re-sellers of Sage Accpac in North America, we’re delighted to welcome Front Line Systems to our partner network. Front Line’s Sage Accpac customer base can now benefit from added-value paperless office functionality which delivers improved business efficiencies and a swift payback.”

Minerva Business Systems, Inc., a leading North American and Caribbean re-seller of Infor FMS SunSystems financial management software has signed a strategic partnership with V1 Document Management. Under the terms of this partnership, Minerva’s customers will be able to access V1 Document Management’s electronic document management and imaging solutions directly from SunSystems, enabling them to go paperless in the finance function.

V1 Document Management’s solutions cut costs, reduce time-consuming administration and free-up document storage space by enabling the electronic creation, delivery, authorization, storage, management and processing of financial documents, such as invoices and statements. By eliminating the printing, photocopying, postage and filing of paper documents, organizations are typically experiencing a payback of just six months.

Paul Fernandez, President of Minerva Business Systems says, “We’re very excited about this partnership as there is a genuine need for SunSystems-integrated document management to improve process efficiencies and cut costs. As an existing Infor partner, V1 Document Management was the obvious choice as our document management and imaging partner and we look forward to our customers reaping the many benefits of going paperless.”

Using V1 Document Management’s archive solution, all inbound paper documents are imaged and tagged to the ledger in SunSystems. Users can then retrieve these imaged documents as well as all other electronic documents by drilling down through SunSystems or by using V1 Document Management’s web browser. Documents can also be automatically delivered and circulated for approval using the electronic document delivery and authorization solutions.

In addition, with V1 Document Management’s data capture solution, which uses advanced optical character recognition (OCR) technology, information from supplier invoices can be automatically captured and verified before being electronically posted to SunSystems, significantly cutting manual data entry.

Lynne Munns, Vice President of V1 Document Management, says, “With extensive experience of the Infor FMS SunSystems market and an excellent understanding of the needs of SunSystems users, Minerva is ideally placed to effectively re-sell our solutions. I anticipate significant demand from Minerva’s customers and look forward to them dramatically streamlining their financial processes and getting a swift payback while supporting their environmental agendas.”

V1 Document Management today announces its partnership with Toronto-based Sage software specialist, CA-Plus Inc. CA-Plus customers will now be able to use V1 Document Management’s portfolio of electronic document management and imaging solutions directly from their Sage ERP X3, Accpac and Sage CRM systems, cutting costs, improving efficiencies and freeing-up document storage space.

V1 Document Management’s solutions enable the electronic storage, retrieval, delivery, authorization and management of business documents including invoices, purchase orders and customer records, replacing time-consuming and costly paper-based processes. Using V1 Document Management’s data capture solution, which uses optical character recognition (OCR) technology, CA-Plus customers can also automatically capture data from their purchase invoices, reducing manual data entry by up to 90%.

Lynne Munns, Vice President from V1 Document Management, says, “We’re very excited about this partnership as CA-Plus is the leading provider of business systems to the Canadian mid market. CA-Plus customers can now enjoy enhanced functionality from their Sage systems, allowing them to move from manually-intensive financial and CRM processes to paperless, automated procedures.”

John Allen, Vice President from CA-Plus Inc, says, “V1 Document Management’s solutions are functionally-rich, easy to use and are proven to tightly integrate into Sage ERP X3, Accpac and Sage CRM systems. We look forward to our customers benefiting from these paperless office systems, which can deliver many thousands of dollars cost savings and a return on investment within just six months.”

Document management and imaging software author, V1 Document Management, has received huge demand for its Sage integrated document management and imaging solutions at the recent Sage Summit 2009 conference (Georgia World Congress Center, Atlanta).

V1 Document Management’s booth attracted hundreds of Sage end-users and business partners who were able to witness how its document management products seamlessly integrate into Sage ERP and Sage CRM systems. V1 Document Management’s products enable business documents (invoices, purchase orders, statements etc.) to be electronically created, stored, retrieved, delivered and authorized directly from organizations’ Sage systems.

Paul Crompton, Partner Manager for V1 Document Management, says, “We received an unprecedented level of demand for our document management solutions at Sage Summit 2009 as businesses look to replace time-consuming and costly paper-based processes with automated electronic solutions.”

Crompton continues, “There was also particular interest in our data capture system which uses optical character recognition (OCR) technology, enabling businesses to cut the manual data entry of invoice information by up to 90% and eliminate data entry errors.

Sage Summit 2009 reflects the recent success which has seen V1 Document Management gain momentum in the American market for integrated end-to-end paperless office solutions from a single software author. Since launching in America in May 2009, V1 Document Management has formed a number of strategic business partnerships as it continues to seek to rapidly grow its re-seller channel across the Americas.

Crompton comments, “As a channel-focused business we work closely with our re-sellers to ensure they can generate significant new business opportunities by assisting them with lead generation campaigns and providing them with product training and sales collateral. With end users able to save hundreds of thousands of dollars in addition to gaining considerable efficiency and space savings there is currently high demand for our products.”